Doing Business With AH

Corporate Contracting and Procurement Operations

To maximize its contracting dollar, the Atlanta Housing looks for as much competition as the open market will provide. Consequently, we are always seeking new, qualified suppliers/vendors. Working with AH offers new opportunities to use your know-how, develop new markets and expand existing ones. And you'll be working with one of the nation's most celebrated leaders in the affordable housing industry!

Please click here to access AH's Business Management Portal.

Featured Contracting Opportunities

RFP #2024-0125 Direct Hire Search and Employment Services

Purpose and Background: It is the intent of the Housing Authority of the City of Atlanta of Atlanta GA (AH) to enter into a multi-year contract with qualified professional firms that possess a vast level of experience with conducting executive level searches designed to identify a diverse pool of applicants, as needed or as required by AH. Firms must have the expertise on staff to provide said services. The successful respondents shall provide all required services and supplies to include all personnel, labor, material, equipment, freight and transportation in accordance with the contract requirements stated herein.  Please note respondents are responsible for reading this request for proposals and all exhibits (RFP) in its entirety, as updates and revisions have been added. By submitting a response to this solicitation, the respondent acknowledges that it has read the entire document and is responding with full knowledge of all terms, conditions, and requirements as set forth. Additionally, please refer to Section 4.24 of the solicitation for important information on required firm registration.

Contract Period: The initial term of the contract will commence on the effective date and shall be for a term not to exceed a three (3) year term. AH may renew the contract for one (1) additional one-year term at the sole discretion of AH. Renewal will be accomplished through the issuance of a contract extension letter. In the event that the contract, if any, resulting from the award of this RFP shall terminate or be likely to terminate prior to the making of an award for a new contract for the identified products and services, AH may, with the written consent of the awarded Firm, extend the contract for such period of time as may be necessary to permit AH’s continued supply of the identified products and services. The contract may be amended in writing from time to time by mutual consent of the parties. The resulting award of the contract does not guarantee a minimum volume of work or commitment of funds.

Schedule of Events

The following is the Schedule of Events and is AH’s estimate of the timetable for this solicitation:

RFP Released:  Monday, March 25, 2024

Pre-Proposal Conference Date, Time, and Location: Thursday, March 28, 2024 at 1:00 P.M, EDT Via ZOOM: Register in advance for this meeting:

https://atlantahousing.zoom.us/meeting/register/tZEvcOusqT4qHtIc6Con1aqOxhrwojaK_Ei8

After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions and/or Comments:  Monday, April 1, 2024 by 12:00 P.M., EDT

Proposal Due Date and Time:  Friday, April 12, 2024 by 3:00 P.M., EDT

Communications

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

  • through the RFP Point of Contact named below;
  • as otherwise specified in this RFP; and/or
  • as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

  1. Questions must be submitted via the Q&A Board on AH’s Business Management Portal. AH will receive requests for additional information and/or clarification relative to this solicitation between Monday, March 25, 2024 through Monday, April 1, 2024.
  2. Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact

Marie Spence

Contracts & Procurement Department

The Housing Authority of the City of Atlanta, Georgia

230 John Wesley Dobbs Avenue, NE 5th Floor

Atlanta, Georgia 30303-2421

marie.spence@atlantahousing.org

Documentation:  2024-0125 Direct Hire Search and Employment Services

 

RFP 2024-0105 Supplemental Legal Services

Atlanta Housing’s Office of General Counsel currently consists of 15 members consisting of attorneys, paralegals and staff, including the General Counsel. AH is seeking a pool of law firms to provide strategic, legal advice and counsel as needed or requested in one or more of the practice areas described in the RFP. Unless otherwise specified, all legal services are intended to be provided for AH and/or one or more of its wholly owned affiliates.

RELEASE DATE: Friday, March 22, 2024

PROPOSAL DUE DATE AND TIME: Monday, April 22, 2024 by 12:00 P.M. ET

CONTACT WITH ATLANTA HOUSING: The Purchasing Analyst identified below is the sole point of contact regarding this solicitation. From the date of issuance until selection of the successful Respondent. AH contact information:

PRE-PROPOSAL CONFERENCE: Friday, March 29, 2024 at 11:00 AM ET; this meeting is not mandatory; however, Atlanta Housing requires strongly recommends attendance.  This meeting will be conducted via Zoom – meeting information below:

Join Zoom Meeting:

https://atlantahousing.zoom.us/meeting/register/tZEkfu2hqz0jGtEZ67Sb64TcrWq6i-jGq4lH

After registering, you will receive a confirmation email containing information about joining the meeting.

Documentation:  2024-0105_Supplemental_Legal_Services

 

RFP 2024-0115 Insurance Broker and Related Services

Description:  The Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH) is seeking proposals from qualified, independent insurance brokers to provide brokerage services for AH’s risk management program, to include:

i. Commercial Property Insurance
ii. Excess Workers’ Compensation Insurance
iii. Management Liability Insurance (including fiduciary, crime, directors and officers liability, and employed lawyers coverage)
iv. Cyber Liability Insurance
v. Exploration of other insurance products as requested by AH

Please note that AH is not seeking insurance for General Liability, Automobile Liability, or Automobile Physical Damage.  Optional services relating to the above-referenced services may be periodically required (i.e., consulting services, training, etc.).

RELEASE DATE: Friday, March 22, 2024

PROPOSAL DUE DATE AND TIME:  Friday, April 19, 2024, at 5:00 P.M.

CONTACT WITH ATLANTA HOUSING: The Purchasing Analyst identified below is the sole point of contact regarding this solicitation. From the date of issuance until selection of the successful Respondent. AH contact information:

PRE-PROPOSAL/EVENT CONFERENCE:  Wednesday, April 03, 2024, at 11:00 AM to 12:00 PM; this meeting is not mandatory; however, Atlanta Housing strongly recommends attendance.  This meeting will be conducted via Zoom – meeting information below:

Join Zoom Meeting

Suppliers are required to register in advance for this meeting:

https://atlantahousing.zoom.us/meeting/register/tZwvcOCprD8pGda0mYUE-lRFWRa_cSaCCpVf

After registering, you will receive a confirmation email containing information about joining the meeting.

Documentation:  RFP-2024-0115 Insurance Broker and Related Services

 

Notice of Funding Availability (NOFA) ADDENDUM #2

Notice of Funding Availability (NOFA) 2023 Faircloth to RAD Project Based Rental Assistance Subsidy Pilot Program

Purpose:  This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.

The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing the attached Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.

In order to ensure that all firms are given an equal opportunity to submit a competitive response, this addendum serves to communicate changes and provide clarifications concerning the 2023 NOFA Faircloth to RAD Rental Subsidy Program Application.

Change #1- How to Submit your Application.

Update language to remove the 50-unit threshold on page #7.

 C. In the event an applicant has multiple strategies and deal terms for a property or cluster of properties, up to the designated 50-unit threshold up to 3 applications detailing the alternative property strategy arrangements may be submitted for evaluation.

Change #2- RAD PBV Rents

 Updated language to provide more flexibility on rental subsidy levels on page #10.

1.5  Applicants may request FTR subsidy for all or some of the units in the proposed development. If approved, constructed, and converted to RAD, the initial public housing subsidy associated with the development will be converted to a payment under a FTR HAP contract with AH. Applicants applying for FTR should assume 60% Area Median Income (AMI) rent levels (Atlanta-Sandy Springs-Roswell) for purposes of development budgets. Determination of approved rents will be subject to HUD funding availability and the agency’s budget authority. Access this link for assistance in determining the latest 60% AMI gross rent levels https://ric.novoco.com/tenant/rentincome/calculator/z2.jsp. If the Owner/Developer plans to pay for the utilities, a gross rent will be paid. If the resident will be responsible for paying their utilities, a net rent will be paid, subtracting the utility allowance from the gross rent.

Assisted units may not be occupied until after RAD conversion. RAD conversion cannot occur until after DOFA, HUD approval of the assisted units as public housing units and the RAD transaction is complete. Subsidy payments for the assisted units under the FTR HAP Contract cannot occur until after the Certificate of Occupancy is obtained and tenant screening and income verification requirements are met.

Change #3 – Financial Feasibility

Updated language to provide more flexibility on rental subsidy levels.

Applicant must provide the following:

a,  A 20-year pro forma illustrating proposed rents for FTR units

  1. The rents must not exceed the current 60% AMI rent levels per HUD.  Determination of approved rents will be subject to HUD funding availability and the agency’s budget authority.
  2. Proof of funding sources (e.g. letters of interest or commitments) for all proposed funding sources

Change #4 – Faircloth-to-RAD Guide

Replaced FTR Guide with latest version (Dated November 2023)

HUD’s latest Faircloth to RAD Guide attached.

Addenda to this NOFA will only be issued and posted on AH’s website. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s website and Business Management Portal for any addenda issued.

Documentation:  Addendum Letter #2 Signed

 

Notice of Funding Availability (NOFA) ADDENDUM #1

Notice of Funding Availability (NOFA) 2023 Faircloth to RAD Project Based Rental Assistance Subsidy Pilot Program

Purpose:  This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.  The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing the attached Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning 2023 NOFA Faircloth to RAD Rental Subsidy Program Application.

The Faircloth to RAD program represents a unique opportunity for PHAs, like Atlanta Housing, to create new affordable units through its existing Faircloth authority. This strategy allows for the redevelopment of previously demolished affordable public housing units, providing additional operating funds to operate these as safe, decent, sanitary, and affordable units for low-income families.

This session will dive into the details of the NOFA (Notice of Funding Availability) for this program. It aims to support the construction of new affordable units, potentially through multiple awards.

We encourage all interested individuals, especially potential applicants, community partners, and stakeholders in affordable housing, to attend this session. It will be an excellent opportunity to understand the application process, funding availability, and strategic needs of the Faircloth to RAD program.

Together, we can take significant strides towards enhancing affordable housing options to the community.

ADDITIONAL INFORMATION PROVIDED BY ATLANTA HOUSING

  1. Please find HUD’s latest Faircloth to RAD Guide

Question:

  1. Can a priority owner underwrite assuming their current Multifamily Rent Schedule from Atlanta Housing for the Faircloth to RAD application?

AH Response:

AH Submarket Payment Standards are not applicable for this program. The maximum rent would be 80% AMI for properties that are non-Low Income Housing Tax Credits (LIHTC). The maximum for LIHTCs is 60% AMI rent levels.

Question:

  1. How many units can a company qualify for when applying for the Faircloth to RAD program?

AH Response:

As per the AH Deconcentration Policy:

  • No more than fifty percent (50%) of the Covered Units in a multifamily community built or substantially rehabilitated for occupancy by Families may be assisted under Section 8 and/or Section 9 of the United States Housing Act of 1937, as amended.

 

  • Up to 100% of the Covered Units in a multifamily community that was officially designated, built, or substantially rehabilitated for occupancy by Elderly Families, Disabled Families, and/or Families enrolled in an AH-approved supportive housing program may be assisted under Section 8 and/or Section 9 of the Act.

 

  1. 6 (Reference to the 50-unit threshold removed from sentence.)

 

  • In the event an applicant has multiple strategies and deal terms for a property or cluster of properties, up to 3 application detailing the alternative property strategy arrangements may be submitted for evaluation.

Addenda to this NOFA will only be issued and posted on AH’s website. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s website and Business Management Portal for any addenda issued.

Issue Date:  Wednesday, November 29, 2023

Documentation:  Addendum #1_Letter

Notice of Funding Availability (NOFA)

FAIRCLOTH TO RAD PROGRAM OVERVIEW

Purpose: Utilizing its Moving to Work (“MTW”) funding authority and flexibility, AH is planning to implement the Faircloth to Rental Assistance Demonstration (“RAD”) Conversion Strategy to develop new affordable public housing
units in replacement of units previously removed from AH’s affordable housing inventory. The United States Department of Housing and Urban Development (“HUD”) has developed an innovative path for Public Housing Authorities (“PHAs”) to leverage their existing public housing “Faircloth Authority” to create new rent-assisted housing through the RAD Program. Faircloth to RAD (“FTR”) conversions will allow AH and its development partners more readily access financing for the development of new affordable units. Under the HUD’s Faircloth limit guidance, AH is authorized to redevelop previously demolished affordable public housing units and receive additional operating funds to operate these replacement units as safe, decent, sanitary, and affordable for low-income families. In a Faircloth to RAD transaction, PHAs are allowed to develop public housing units using HUD’s traditional public-housing mixed finance program with pre-approval to convert the property to a long-term Section 8 contract following construction.1 With early-stage RAD conversions approvals, lenders and investors will have the revenue certainty through familiar Section 8 contracts to underwrite the construction of these projects.  This Notice of Funding Availability (“NOFA”) is a pilot program of AH that will support new affordable units through possible multiple awards. The total number of units will be subject to funding availability and AH’s strategic needs.. The Faircloth to RAD subsidy funding is repurposed ACC public housing funding for property operations, maintenance and rental subsidy. Units approved pursuant to this strategy may be subsidized for an initial term up to 20 years and subject to automatic renewal requirements.

NOFA Schedule of Events

The following Schedule of Events represents AH’s estimate of the timetable that will be followed in connection with this
NOFA:

Steps

TIMEFRAME

NOFA Posted on AH’s website November 1, 2023
Submission Period for Application Applications shall be submitted at any time via electronic submission.
Rolling Evaluation of Applications Submitted and Recommendation of Applications for Board Approval  

The Evaluation Committee will review all applications as received and recommend applications to the Board for approval.

 

 

Board Approval and Notification to Applicant

Applications must receive an acceptable evaluation from an Atlanta Housing Evaluation Committee in order to be submitted to AH’s Board of Commissioners for approval granting AH authorization to issue a Commitment Letter and execute all required HUD documents. The Applicant will be notified of the Board’s decision.
Issuance of Commitment Letter and HUD Approval If the AH Board of Commissioners authorizes the award, AH will issue a Commitment Letter and submit a request to HUD for NARRs approval.

Application Process and Timeline

Under the current Notice of Funding Availability (“NOFA”), AH is seeking Property Owners/Developers (“Applicants”) of residential units for eligible residents earning up to 80% Area Median Income (“AMI”) who can provide residential units through new construction, existing housing not otherwise subsidized by HUD, or repurposing of other existing buildings and are interested in receiving AH subsidy for their rental units, through either subsidy-only arrangements, or subsidy with a financing and/or investment component. AH will also consider Applicants who can bundle several units in proposed clusters of multiple buildings. If an application is administratively approved, AH must present the application to its Board of Commissioners for approval. Following this Board approval, AH will execute a conditional commitment letter, subject to HUD approval, to provide subsidy for an initial term of up to twenty (20) years with options for possible extensions.

AH anticipates notifying Applicants within 30 days of AH’s receipt of a completed application as to AH’s administrative decision on the application. AH reserves the right to cancel or discontinue its application process for AH rental subsidy at any time throughout the duration of this NOFA if determined by AH, in its sole discretion, to be in the best interest of AH to do so.

Please Note: Timeline may vary if no construction or rehab is anticipated.

How to Submit Your Application

  1. Applications can be submitted at any time until Atlanta Housing, at its sole discretion, determines the NOFA will no longer be available.
  2. Applicants should submit one (1) electronic (soft) copy of their applications to:

The Housing Authority of the City of Atlanta, Georgia

Sopheria Lambert, Team Lead

(sopheria.lambert@atlantahousing.org)

Contracts & Procurement Department 230 Wesley Dobbs Avenue, N.E.

Atlanta, Georgia 30303

In the event an applicant has multiple strategies and deal terms for a property or cluster of properties, up to the designated 50-unit threshold; up to 3 applications detailing the alternative property strategy arrangements may be submitted for evaluation.

AH reserves the right to:

  1. Accept or reject any or all applications, discontinue this NOFA process and/or re-advertise this NOFA without obligation or liability to any Applicant;
  2. Award multiple agreements.

Documentation:  NOFA_2023 FairCloth to Rad

 

Documentation:  Ethics Excerpted from AMS Admin Manual 

How To Submit a Proposal with Atlanta Housing

In order to submit a proposal, you must first register as a vendor or supplier at Atlanta Housing Business Management Portal – Supplier Registration. Once registered, go to Atlanta Housing Business Management Portal for submission details. Submit proposal through Atlanta Business Management Portal.

How to Submit an Invoice to Atlanta Housing

In order to successfully submit an invoice, it must include the following information:

  • invoice number,
  • service description,
  • vendor number,
  • date of service,
  • contract number and;
  • any other information required by contract.

Email all invoices to AMShelpdesk@atlantahousing.org.

AH-Owned Residential Communities

The Atlanta Housing has hired property management/development companies to manage the AH-Owned Residential Communities. Included in their responsibilities is managing the procurement and oversight of maintenance and capital improvement contractors who provide these services for the communities. To get more information on becoming a vendor for these types of services, please contact each management company.

Columbia Residential Communities

Scott Wilson
Portfolio Service Manager
404-874-5000

1718 Peachtree Street NW
Suite 684, South Tower
Atlanta, GA 30309

Community Address
Cosby Spear Highrise355 North Ave. NE Atlanta, GA 30308-2521
East Lake Highrise380 East Lake Blvd. SE Atlanta, GA 30317-3154
Hightower Manor Highrise2610 ML King Dr. SW Atlanta, GA 30311-1642

The Integral Group Communities

Channing Henderson
Director of Asset Preservation & Enhancement
404-223-0588

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

Community Address
Cheshire Bridge Road Highrise2170 Cheshire Bridge Rd. NE Atlanta, GA 30324-5705
Georgia Avenue Highrise174 Georgia Ave. SE, Atlanta, GA 30312-3030
Marian Road Highrise760 Sidney Marcus Blvd., NE Atlanta, GA 30324-3156
Martin Street Plaza600 Martin St. SE Atlanta, GA 30312-2921
Westminster1422 Piedmont Ave.NE Atlanta, GA 30309-2776

The Michael's Organization Communities

Gary Eckrote, Director of Facilities
856-596-0500

Joe Winkler, Facilities Manager
404-942-6035

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

Community Address
Barge Road Highrise2440 Barge Rd. SW Atlanta, GA 30331-5251
Marietta Road Highrise2295 Marietta Rd.NW Atlanta, GA 30318-1900
Peachtree Road Highrise2240 Peachtree Rd. NW Atlanta, GA 30309-1124