Doing Business With AH

Corporate Contracting and Procurement Operations

To maximize its contracting dollar, the Atlanta Housing looks for as much competition as the open market will provide. Consequently, we are always seeking new, qualified suppliers/vendors. Working with AH offers new opportunities to use your know-how, develop new markets and expand existing ones. And you'll be working with one of the nation's most celebrated leaders in the affordable housing industry!

Please click here to access AH's Business Management Portal.

Featured Contracting Opportunities

RFP 2021-0052 Asset Management Software Solution

Description:  The Asset Management Division provides operational and financial oversight to a portfolio of over 100 multifamily real estate assets that are managed and owned by third parties. The Asset Management function is currently managed via Microsoft Excel, Microsoft Word, Microsoft Teams, SharePoint, Access and Power BI. The Asset Management Division is seeking a Real Estate Software to provide an Asset Management solution for effective and efficient management of its real estate portfolio.

RELEASE DATE: February 12, 2021

PROPOSAL DUE DATE AND TIME: Thursday, March 11, 2021 by 3:00 P.M.

CONTACT WITH ATLANTA HOUSING: The Purchasing Analyst identified below is the sole point of contact regarding this solicitation. From the date of issuance until selection of the successful Respondent. AH contact information:

  • Marie Spence, Purchasing Analyst, Atlanta Housing, 230 John Wesley Dobbs Avenue, Atlanta, Georgia 30303, Email: spence@atlantahousing.org

PRE-PROPOSAL/EVENT CONFERENCE: Thursday, February 18, 2021 at 11:00 AM; this meeting is not mandatory; however, Atlanta Housing requires strongly recommends attendance.  This meeting will be conducted via Zoom – meeting information below:

Join Zoom Meeting

https://atlantahousing.zoom.us/meeting/register/tJIocuiuqTorHNSAlizP8cUs-JR3XTkSFNaU

After registering, you will receive a confirmation email containing information about joining the meeting.

Documentation:  RFP 2021-0052 Asset Management Software Solution

RFP 2021-0052 Asset Management Software Solution Addendum #1

Description:  This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.  The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing Exhibit A: Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning RFP #2021- 0052.

RELEASE DATE: Tuesday, March 9, 2021

REVISED DUE DATE AND TIME: Friday, March 19, 2021 at 3:00 P.M. Eastern Daylight Time

Documentation:  RFP 2021-0052 Asset Management Software Solution Addendum #1

 

RFP-2021-0046 – Multiple Award Indefinite Quantity, Indefinite Delivery (IDIQ) Contract for General Contracting

Description: The Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH) seeks to enter into Multiple Award IDIQ contracts for maintenance, repair, construction and Design-Build Construction Services at various locations throughout the City of Atlanta, Georgia. The purpose is to obtain a pool of qualified modular construction contractors and general contractors that can provide the construction services necessary for AH to complete the aggressive plan for preserving existing affordable housing and creating new affordable housing. All work will be ordered pursuant to specific task orders that will require separate authorization. The award of an Indefinite Delivery Indefinite Quantity (IDIQ) contract absent a subsequently executed task order shall not obligate Atlanta Housing to any contract value. The value of the work could include rehabilitation work at multifamily communities from $100K to $5MM and new construction of multifamily communities costing over $10M.

RELEASE DATE: Tuesday, January 26, 2021

Go to www.atlantahousing.org to download - https://www.atlantahousing.org/doing-business-with-ah/vendors/

PRE-PROPOSAL CONFERENCE DUE DATE AND TIME: Tuesday, February 2, 2021 at 3:00PM EDT

Join Zoom Meeting (short registration is required to attend this zoom conference so please register prior to the beginning of the meeting)

https://atlantahousing.zoom.us/meeting/register/tJYldOqgrzMtG9XHTUw7RLWAD4VSojyJsPIm

After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions and/or Comments: Friday, February 5, 2021 by 12:00 P.M., EDT

Proposal Due Date and Time: Friday, February 26, 2021 by 3:00 P.M., EDT

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

  • through the RFP Point of Contact named below;
  • as otherwise specified in this RFP; and / or
  • as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

Questions must be submitted via the Q&A Board on AH’s Business Management Portal. AH will receive requests for additional information and/or clarification relative to this solicitation between Tuesday, January 26, 2021 and 3:00 P.M. EST, Friday, February 5, 2021.

Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact
Qiana Ayana, CPPB Purchasing Analyst

The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department

230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421 Qiana.ayana@atlantahousing.org

Documentation: Request for Proposals #2021-0046 IDIQ MATOC RFP

Zoom Registration Link - https://atlantahousing.zoom.us/meeting/register/tJYldOqgrzMtG9XHTUw7RLWAD4VSojyJsPIm

After registering, you will receive a confirmation email containing information about joining the meeting.

 

RFP-2021-0026 – Sustainability Consulting Services

Description: The Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH) desires to enter into a contract with individuals or firms to assist with a sustainability plan prepared in FY2021 for consideration and implementation that supports AH’s development and implementation of a sustainability plan.

RELEASE DATE: Wednesday, January 13, 2021

PRE-PROPOSAL CONFERENCE DUE DATE AND TIME: Wednesday, January 20, 2021 at 2:00 PM EDT

Join Zoom Meeting

https://atlantahousing.zoom.us/j/99448371096?pwd=L2J2TDQyOS85TzhGemNObWxOcEpOdz09

Meeting ID: 994 4837 1096
Passcode: 566552

One tap mobile
+14702509358,,99448371096#,,,,*566552# US (Atlanta)
+14703812552,,99448371096#,,,,*566552# US (Atlanta)

Dial by your location
+1 470 250 9358 US (Atlanta)
+1 470 381 2552 US (Atlanta)

Meeting ID: 994 4837 1096
Passcode: 566552

Deadline for Questions and/or Comments: Wednesday, January 27, 2021 by 3:00 P.M., EDT

Proposal Due Date and Time: Wednesday, February 17, 2021 by 3:00 P.M., EDT

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

  • through the RFP Point of Contact named below;
  • as otherwise specified in this RFP; and / or
  • as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

Questions must be submitted via the Q&A Board on AH’s Business Management Portal. AH will receive requests for additional information and/or clarification relative to this solicitation between Wednesday, January 13, 2021 and 3:00 P.M. EDT, Wednesday, January 27, 2021.

Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact
Kiyunda Smith Purchasing Analyst

The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department

230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421

Kiyunda.Smith@atlantahousing.org

Documentation: RFP 2021-0026 SOW Sustainability Consulting

 

RFP-2021-0026 – Sustainability Consulting Services ADDENDUM #1

Description:  This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response. The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by completing and signing the attached Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification. In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning RFP# 2021-0026. This Addenda to the RFP will only be issued and posted on AH’s Business Management Portal. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s Business Portal for any addenda issued. Each Respondent must acknowledge all addenda issued by completing and signing the - Addenda Acknowledgement Form. The Form must be included in the Firm’s response to the RFP.

RELEASE DATE: Wednesday, February 10, 2021

Documentation: RFP_2021-0026 Sustainability Consulting Svcs. - Addendum 1

 

Notice of Funding Availability (NOFA)

Description: We are the Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH). We are looking for landlords to help us add affordable housing to the area within the University Choice Neighborhood (UCN) boundaries. UCN includes the former University Homes, Ashview Heights, the Atlanta University Center and Vine City.  Atlanta Housing is willing to consider offering interested private landlords rental subsidies through its HomeFlex program which provides housing assistance to families. Landlords participating in HomeFlex have a contractually guaranteed source of reliable income and Atlanta Housing assistance regarding routine landlord/tenant issues. HomeFlex requirements are set forth in a HomeFlex Agreement between Atlanta Housing and landlords. Atlanta Housing’s Real Estate Group provides a rent subsidy, financial management, oversight and monitoring activities with respect to HomeFlex units in each HomeFlex rental community.  Atlanta Housing anticipates receiving applications from landlords of individual properties suitable to house families of 3 – 5 persons with a minimum of 8 units ready to lease. AH will also consider Landlords who can bundle several units in proposed clusters within the UCN boundaries.  Landlords who can provide residential units through existing housing or repurposing of other existing buildings located in the UCN Boundaries, and are qualified and interested in receiving HomeFlex for their rental units, may submit an application at any time. If an application is approved and provided funding through HomeFlex, then AH will execute a Commitment Letter for an initial term of anywhere from five (5) to Twenty (20) years with options for possible extensions. If Atlanta Housing provides capital assistance for rehabilitation work at the property, Atlanta Housing will require a restrictive covenant on the property for a term of 30-40 years. AH also anticipates notifying Landlords within 30 days of AH’s receipt if application if is not awarded HomeFlex with specific rationale for why award was not made. AH reserves the right to cancel or discontinue its application process for HomeFlex for existing housing units within the UCN Boundary at any time throughout the duration of this NOFA if determined to be in the best interest of AH to do so.

Documentation:  Notice of Funding Availability (NOFA)

 

Documentation:  Ethics Excerpted from AMS Admin Manual

How To Submit a Proposal with Atlanta Housing

In order to submit a proposal, you must first register as a vendor or supplier at Atlanta Housing Business Management Portal – Supplier Registration. Once registered, go to Atlanta Housing Business Management Portal for submission details. Submit proposal through Atlanta Business Management Portal.

How to Submit an Invoice to Atlanta Housing

In order to successfully submit an invoice, it must include the following information:

  • invoice number,
  • service description,
  • vendor number,
  • date of service,
  • contract number and;
  • any other information required by contract.

Email all invoices to AMShelpdesk@atlantahousing.org.

AH-Owned Residential Communities

The Atlanta Housing has hired property management/development companies to manage the AH-Owned Residential Communities. Included in their responsibilities is managing the procurement and oversight of maintenance and capital improvement contractors who provide these services for the communities. To get more information on becoming a vendor for these types of services, please contact each management company.

Columbia Residential Communities

Scott Wilson
Portfolio Service Manager
404-874-5000

1718 Peachtree Street NW
Suite 684, South Tower
Atlanta, GA 30309

CommunityAddress
Cosby Spear Highrise355 North Ave. NE Atlanta, GA 30308-2521
East Lake Highrise380 East Lake Blvd. SE Atlanta, GA 30317-3154
Hightower Manor Highrise2610 ML King Dr. SW Atlanta, GA 30311-1642

The Integral Group Communities

Channing Henderson
Director of Asset Preservation & Enhancement
404-223-0588

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Cheshire Bridge Road Highrise2170 Cheshire Bridge Rd. NE Atlanta, GA 30324-5705
Georgia Avenue Highrise174 Georgia Ave. SE, Atlanta, GA 30312-3030
Marian Road Highrise760 Sidney Marcus Blvd., NE Atlanta, GA 30324-3156
Martin Street Plaza600 Martin St. SE Atlanta, GA 30312-2921
Westminster1422 Piedmont Ave.NE Atlanta, GA 30309-2776

The Michael's Organization Communities

Gary Eckrote, Director of Facilities
856-596-0500

Joe Winkler, Facilities Manager
404-942-6035

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Barge Road Highrise2440 Barge Rd. SW Atlanta, GA 30331-5251
Marietta Road Highrise2295 Marietta Rd.NW Atlanta, GA 30318-1900
Peachtree Road Highrise2240 Peachtree Rd. NW Atlanta, GA 30309-1124