Doing Business With AH

RFP 2023-0103 Captive Insurance Management and Related Services

Description:  The Housing Authority of the City of Atlanta (AH) is seeking proposals from qualified firms and/or consultants that will provide captive insurance management, administration and other related services as set forth below for Atlanta Housing’s (AH) risk financing program, which shall include the following types of coverages: 1) Commercial Property Insurance; 2) Workers’ Compensation Insurance; 3) Management Liability Insurance (including fiduciary, crime, directors and officers liability, and employed lawyers coverage); 4) Cyber Liability Insurance, and 5) other insurance products as requested by AH (“Services”).

RELEASE DATE: Wednesday, May 17, 2023

PROPOSAL DUE DATE AND TIME:  Tuesday, June 20, 2023, at 5:00 P.M.

CONTACT WITH ATLANTA HOUSING: The Purchasing Analyst identified below is the sole point of contact regarding this solicitation. From the date of issuance until selection of the successful Respondent. AH contact information:

• LaTasha Cole, Purchasing Analyst, Atlanta Housing, 230 John Wesley Dobbs Avenue, Atlanta, Georgia 30303, Email: latasha.cole@atlantahousing.org

PRE-PROPOSAL/EVENT CONFERENCE:  Thursday, May 25, 2023, at 2:30 PM to 3:30 PM; this meeting is not mandatory; however, Atlanta Housing strongly recommends attendance.  This meeting will be conducted via Zoom – meeting information below:

Join Zoom Meeting

Suppliers are required to register in advance for this meeting:

https://atlantahousing.zoom.us/meeting/register/tZ0rdu-urzwvGNWqWcZAWZjm7swsS7rdqbVG

After registering, you will receive a confirmation email containing information about joining the meeting.

Documentation: RFP-2023-0103 Captive Insurance Management and Related Services

 

RFP 2023-0080 Housing Choice Voucher Program Administration Services Addendum #1

Description: This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.  The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning RFP #2023-0080.  Addenda to this RFP will only be posted to the sourcing event. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to access the sourcing event for any addenda issued. Each Respondent must acknowledge all addenda issued by completing and signing Addenda Acknowledge Form. The Form must be included in the Firm’s response to the RFP.

ISSUE DATE:  Tuesday, May 16, 2023

Documentation:  RFP Housing Choice Voucher Program Administration Services Addendum #1

 

RFQL-2023-0076 Redevelopment of Vacant Land

Description: AH is utilizing a two-staged solicitation process that includes a Request-for-Qualification (RFQL) solicitation and shall thereafter have Respondents submit site specific proposals in response to a Request-for-
Proposals (RFP) issued by AH. This process will allow AH to first vet and preselect developers and development teams to form a bench of prequalified developers who will be available to respond quickly as RFP solicitations for various sites are issued. The redevelopment opportunities will be unique and require varying degrees of human and financial resources. Interested Respondents will be asked to consider several options for pre-qualification and may pre-qualify in some or all categories depending on their firm profiles, experience, and capability.

Respondents may submit credentials for prequalification in three categories (“the AH Development Categories”) under this RFQL:

1. Complex mixed-use, mixed-income residential developments (examples include multiphase residential construction with a mix of uses including retail, structured parking, high-rise and mid-rise construction, and other high-density commercial-type development);
2. Mixed-income residential developments with limited non-residential uses (examples include traditional low-rise and mid-rise residential construction, non-structured parking or single elevated decks, retail as an accessory use, and other low- to mid-density development); and
3. Small, Women-owned and Minority-owned development firms who have been disadvantaged from responding to mixed-income development owing to well documented institutionalized, historical and financial barriers to participation.

AH is interested in identifying opportunities for these firms to grow their businesses through partnership opportunities with larger firms. Category 3 respondents must provide certification of their business status provided by a recognized industry association or governmental agency.

Within each category and dependent  on  the  desired  outcome  of  the development, AH may offer the opportunity  to  respond  to the RFP only to those Selected Respondents with experience in specific building types such as modular, timber and/or high rise construction. It is incumbent upon each developer or developer team to demonstrate their capabilities in diverse construction methods. Please note AH may consider proposals to create senior developments which may be 100% affordable.

In the RFQL, Respondents may submit in all categories and may submit as either a single developer and/or team of developers or as both. Respondents will be evaluated based on the application of weighted criteria applied to their proposal in light of a selected category or categories. To be considered under the Stage II RFP solicitation, Respondents must submit as the pre-approved entity and may not add new partners with one exception. Developers who pre-qualify in Categories 1 or 2 might consider but are not required to incorporate firms in Category 3 as a means to augment any equity in contracting requirements which will be a consideration for subsequent award of redevelopment sites that will be published via the RFP process. Developers who are preselected in this pool of developers may form such a joint venture or other legal partnership with other prequalified developers within the pool.

For the Request for Qualifications (RFQL) stage Respondents will be evaluated based on their financial and technical qualifications. AH will evaluate each Submission-of-Qualifications based on a weighted point system described in the subsequent “Evaluation Factors and Award” section.

RFQL PROJECT SCHEDULE

The RFQL solicitation schedule is summarized  below.  AH reserves the right to modify this schedule at its sole discretion.

RFQL RELEASE DATE:  Friday, May 5, 2023

PROPOSAL DUE DATE AND TIME:  Thursday, April 27, 2023, at 5:00 P.M.

PRE-PROPOSAL CONFERENCE:  Wed. May 17, 2023 at 10:30 AM - 11:30 AM ED (via Zoom)

Register in advance for this meeting:

https://atlantahousing.zoom.us/meeting/register/tZMsc-GtqTwsG9NFOYdaHa0OKVbEomVWmRIF

After registering, you will receive a confirmation email containing information about joining the meeting.

Questions Due to AH:  Tuesday, May 30, 2023, 3pm E.D.T.

Q&A Answers Post Date:  Tuesday June 6, 2023

RFQL Deadline:  Thursday, June 29, 2023, 5pm E.D.T.

Pre-Qualified Pool Awarded July 2023

Contact Information

Respondents who wish to make inquiries requesting clarification of the RFQL must do so in writing through AH’s Jaggaer platform. All questions must be received by 3:00 p.m. E.D.T., Tuesday May 30, 2023. AH will make all submitted questions and answers available to all participating parties no later than 5pm E.D.T., Tuesday June 6, 2023.

RFQL responses in the form of Submissions of Qualifications are due no later than 5:00 p.m. EDT on Thursday June 29, 2023 and must be submitted via AH’s Jaggaer platform:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=AHA

STAGE II RFP

AH anticipates issuing five (5) separate RFPs, one for each AH vacant redevelopment site referenced in this solicitation, over an eighteen- month period. In some instances, AH may choose to have more than one AH vacant site included as the target redevelopment parcel under a single RFP. At its sole discretion, AH reserves the right to issue additional RFPs to the qualified pool of applicants for three other potential sites for redevelopment and preservation including Jonesboro South and Bankhead.

The second stage RFP will contain additional detail about the specific development opportunities at the AH vacant site(s), including AH’s affordable housing requirements, and technical information about the site. Stage II RFP Respondents will be asked to provide a project vision, program summary and conceptual design scenarios, a preliminary budget, financial transaction proposal, accompanying pro forma, and response to a preliminary term sheet to be prepared by AH. Following each of the RFP deadlines, AH will hold interviews with each qualified team that submits a response. After interviews with the shortlisted teams, AH will narrow the field to a small number of qualified finalists to then clarify and negotiate any and all aspects of their proposals, including preliminary budgets, pro formas and M/WBE commitments. AH will then make a recommendation to advance the selected proposal for approval by the Atlanta Housing Board of Commissioners.

Documentation:  RFQL-2023-0076_Redevelopment of Vacant Land

Addendum #1

RFQL-2023-0076 Redevelopment of Vacant Land

Description: This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.
The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning RFQL #2023-0076.  Addenda to this RFP will only be posted to the sourcing event. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to access the sourcing event for any addenda issued. Each Respondent must acknowledge all addenda issued by completing and signing Addenda Acknowledge Form. The Form must be included in the Firm’s response to the RFP.

Documentation:  Addendum Letter #1

 

RFP 2023-0080 Housing Choice Voucher Program Administration Services

Description:  Atlanta Housing desires to consider competitive proposals(s) to enter into a contract(s) with one or more well-qualified professional consulting firm(s) with experience and deep subject matter expertise regarding the administration and regulatorily compliant operation of several key functions of a federally funded Housing Choice Voucher Program currently administered directly by Atlanta Housing. Atlanta Housing is particularly interested in proposals that detail efficiency and process improvements that ultimately reflect a greater number of families served with improved levels of service and shorter processing times in a cost-effective manner that leverage nation-wide best practices incorporating strong elements of cost avoidance and cost containment to drive value and the excellent administration of the Housing Choice Voucher Program.

Atlanta Housing is anticipating evaluating various proposals and will consider same for an award of a firm fixed rate contract(s) with minimum performance thresholds and specific mechanisms for shortfalls as well as performance-based incentives for sustained service delivery that exceeds minimum thresholds and enhance client experience.

RELEASE DATE:  Thursday, March 23, 2023

Pre-Proposal Conference: Date and Time - Tuesday April 18, 2023 at 2pm - 3pm Via Zoom: https://atlantahousing.zoom.us/meeting/register/tZUtdOmurT8uHdVCZFwWwQJ-BmA9E80HLGES  After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions and/or Comments:  Wednesday, May 03, 2023 by 3:00 P.M., EST

Proposal Due Date and Time: Wednesday May 24, 2023 by 3:00 P.M., EST

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

• through the RFP Point of Contact named below;
• as otherwise specified in this RFP; and/or
• as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the Submission of Qualification of any Respondent violating this provision.

1. Questions must be submitted via the Q&A Board on AH’s Business Management AH will receive requests for additional information and/or clarification relative to this solicitation between Tuesday, April 18, 2023, and 3:00 P.M. EST, Wednesday, May 03, 2023.
2. Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

All other requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact

Sopheria Lambert Team Lead, Purchasing The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department 230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421 Sopheria.Lambert@atlantahousing.org

Documentation:  RFP 2023-0080 HCV Services

 

Notice of Funding Availability (NOFA)

Description: We are the Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH). We are looking for landlords to help us add affordable housing to the area within the University Choice Neighborhood (UCN) boundaries. UCN includes the former University Homes, Ashview Heights, the Atlanta University Center and Vine City.  Atlanta Housing is willing to consider offering interested private landlords rental subsidies through its HomeFlex program which provides housing assistance to families. Landlords participating in HomeFlex have a contractually guaranteed source of reliable income and Atlanta Housing assistance regarding routine landlord/tenant issues. HomeFlex requirements are set forth in a HomeFlex Agreement between Atlanta Housing and landlords. Atlanta Housing’s Real Estate Group provides a rent subsidy, financial management, oversight and monitoring activities with respect to HomeFlex units in each HomeFlex rental community.  Atlanta Housing anticipates receiving applications from landlords of individual properties suitable to house families of 3 – 5 persons with a minimum of 8 units ready to lease. AH will also consider Landlords who can bundle several units in proposed clusters within the UCN boundaries.  Landlords who can provide residential units through existing housing or repurposing of other existing buildings located in the UCN Boundaries, and are qualified and interested in receiving HomeFlex for their rental units, may submit an application at any time. If an application is approved and provided funding through HomeFlex, then AH will execute a Commitment Letter for an initial term of anywhere from five (5) to Twenty (20) years with options for possible extensions. If Atlanta Housing provides capital assistance for rehabilitation work at the property, Atlanta Housing will require a restrictive covenant on the property for a term of 30-40 years. AH also anticipates notifying Landlords within 30 days of AH’s receipt if application if is not awarded HomeFlex with specific rationale for why award was not made. AH reserves the right to cancel or discontinue its application process for HomeFlex for existing housing units within the UCN Boundary at any time throughout the duration of this NOFA if determined to be in the best interest of AH to do so.

Documentation: Notice of Funding Availability (NOFA)

 

Documentation:  Ethics Excerpted from AMS Admin Manual