Doing Business With AH

Corporate Contracting and Procurement Operations

To maximize its contracting dollar, the Atlanta Housing looks for as much competition as the open market will provide. Consequently, we are always seeking new, qualified suppliers/vendors. Working with AH offers new opportunities to use your know-how, develop new markets and expand existing ones. And you'll be working with one of the nation's most celebrated leaders in the affordable housing industry!

Please click here to access AH's Business Management Portal.

Featured Contracting Opportunities

RFP #2021-0021 Media and Communications Services

Description:  Atlanta Housing seeks to enter into an agreement with one (1) or more qualified public relations firms/media strategists to provide strategic public and media relations services to i) assist in continuous efforts to market and promote AH’s image as the organization continues to improve, refine and reposition its operations and portfolio, and (ii) serve as a liaison with news media and others to keep the public informed on matters of public concern. The successful Respondent will need to commence immediately upon the execution of a contract.

RFP Released: Tuesday, October 13, 2020

Pre-Proposal Conference:  Tuesday, October 20, 2020 at 1:00 P.M. EDT Virtual Zoom Meeting Details

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

  • through the RFP Point of Contact named below;
  • as otherwise specified in this RFP; and / or
  • as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

  • Questions must be submitted via the Q&A Board on AH’s Business Management AH will receive requests for additional information and/or clarification relative to this solicitation between Tuesday, October 13, 2020 and 12:00 P.M. EST, Monday, October 26, 2020.
  • Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact
Marie Spence Purchasing Analyst

The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department

230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421

Documentation: RFP #2021-0021 Media and Communications Services

 

RFI 2020-0159 Roosevelt Hall Renovations

Description:  The Housing Authority of the City of Atlanta, Georgia (hereinafter “Atlanta Housing” or “AH”) invites Bidders to submit sealed bids for the described specification.  The project involves the historic rehabilitation of the 1937 Roosevelt Hall building, the construction of an external elevator and stair structure and roof deck addition, and improvements to the 1.3-acre site. This includes the following general scope of work at a minimum:

  1. Partial interior and exterior demolition, with preservation and protection of both fixed and moveable historic elements;
  2. Restoration of existing historic features and related upgrades to the building exterior and interior;
  3. The construction of a new elevator and stair structure at the rear of the building;
  4. Interior improvements to the ground floor including community spaces, restrooms and other support spaces;
  5. Interior improvements to the second floor including two office suites, restrooms and other support spaces;
  6. The construction of a roof deck addition including the necessary structural upgrades;
  7. New MEP/FP system to support the above uses as well as 2,823 sf of ground floor future tenant space;
  8. Site landscaping, hardscaping, parking, and other amenities at the front and rear of the building; and
  9. Provision of all equipment, systems and processes to achieve a USGBC sustainability rating of LEED Gold

The Bid Submittal must include the following documents:

These BF Pages and other documents in the following form:

  1. Enter his/her firm’s name in the space provided on Page BF/1 of this Specification; and
  2. Submit ONE (1) original and FOUR (4) copies, of the “Bid Submittal” form comprising all BF pages (including the Bidder’s completed BF pages for Sections VII and VIII). PLEASE NOTE: Each BF Page within copies shall bear an original (not photocopied) signature; and
  3. Acknowledge on Page BF/3 receipt of any Addenda issued.

GENERAL CONTRACTOR LICENSE: In addition to all other applicable licenses and certifications, the general contractor is required to submit with its bid a copy of bidder’s current valid General Contractor License. The absence of the required license shall cause a bid to be deemed Non-Responsive and therefore ineligible for award. Applications are NOT accepted.

BID SECURITY: Each individual bid must be accompanied by a Bid Bond in the amount of 5% of the total amount of the submitted bid or a certified check in the same amount, payable to the “Atlanta Housing”. If the bid and bid security have not been received by the AH prior to the time of the bid opening, the bid will not be considered. Checks from unsuccessful Bidders will be returned as soon as practicable after the opening of bids.

BIDDER PROFILE INFORMATION: Each individual bid must be accompanied by a summary of the Contractor’s qualifications to complete the work described in the Bid Package, which summary shall include, at a minimum, the following documents:

  1. the resumes of the Contractor’s Project Team (including the superintendent, project manager, and project accountant, or equivalent); and
  2. a list of all the Contractor’s subcontractors; and
  3. a list of the Project Team of the Contractor’s subcontractors;
  4. a detailed description of not less than three (3) jobs completed by the Contractor in the last five (5) calendar years of a substantially similar size and scope and requiring substantially similar work and level or responsibility, together with the contact information of the owner’s representative for each of these jobs (including name, company name, address, telephone number, fax number, and e-mail address); and
  5. the same information described in Paragraph (D) iv above for at least one (1) job performed by each primary subcontractor in the last five (5) calendar years.

Failure to submit the documentation set forth above in Section III (D)(i)-(v) may result in the bid package being determined non-responsive and therefore ineligible for award. The AH may also, on the basis of the Bidder’s profile information submitted, find that there exists an insufficient amount of information to clearly determine whether a Bidder or its subcontractor(s) possess the ability to perform successfully under the terms and conditions of the Contract Documents, and the AH may therefore determine the bid package is ineligible for award on the basis of insufficient or incomplete documentation regarding Responsibility.

RELEASE DATE: July 23rd 2020

BID OPEN DATE AND TIME: August 25th, 2020 at 12:00NOON (EDT.)

BIDDER CONTACT WITH ATLANTA HOUSING: The Acquisition Services Analyst identified below is the sole point of contact regarding this solicitation. From the date of issuance until selection of the successful Bidder. AH contact information:

Qiana Ayana, Acquisition Services Analyst, Atlanta Housing, 230 John Wesley Dobbs Avenue, Atlanta, Georgia 30303, Email: qiana.ayana@atlantahousing.org

The solicitation can be found at the link below. Questions must be submitted in writing to Atlanta Housing Acquisition Services Analyst Qiana Ayana at ifb@atlantahousing.org no later than 5:00PM (EDT) on or before August 4, 2020 with the subject line: RFI 2020-0159 Roosevelt Hall Renovations.

https://www.atlantahousing.org/doing-business-with-ah/solicitations/

Questions received concerning this solicitation after the deadline shown above may go unanswered at the discretion of Atlanta Housing. Atlanta Housing reserves the right, at its sole discretion, to respond to questions received after the deadline.

ELECTRONIC FILES FOR DRAWINGS AND TECHNICAL SPECIFICATIONS: Please be advised that the Atlanta Housing is NOT distributing printed plans or specifications with this solicitation. The Bid Solicitation, Technical Specifications and Drawings can be downloaded by using the ShareFile link below are available on AH’s Business Management Portal Website at:

https://atlantahousing.sharefile.com/d-s5753a21776048e2a

PRE-BID MEETING / SITE VISIT: July 27, 2020 at 1:30PM (EDT), Atlanta Housing requires that all interested firms must attend the pre-bid conference where among other topics AH will discuss 24 CFR 135, and AH’s implementation of Section 3. Via Zoom: Register in advance for this meeting at:

https://atlantahousing.zoom.us/meeting/register/tJIuf--qqzgpHtMB7-fNQGXmHQ8eKaAqUY7z

SITE VISIT DAYS: July 27, 2020 from 2:30 PM (EDT) to 5:00 PM EDT; July 28, 2020 from 11:30 AM (EDT) -to 1:30 PM (EDT) at

ROOSEVELT HALL, 660 ATLANTA STUDENT MOVEMENT BOULEVARD, ATLANTA, GEORGIA 30314

Atlanta Housing has made the site visit mandatory for this project. Only one site visit is necessary.

BID SUBMISSION DATE: August 24, 2020

Zell Miller Building, 189 Merrits Ave NW, Atlanta, GA 30313

No bids accepted after 12:00 p.m. EDT.

BID OPENING DATE: August 25, 2020 at 12:00 NOON (EDT) via Zoom.

Register in advance for this meeting at:

https://atlantahousing.zoom.us/meeting/register/tJMtdu- pqj0qHdFKIOFyHEiNHLsU6HSHwpTZ

MANUAL SUBMISSION BIDS must be signed with original signatures and submitted on paper in a sealed envelope or package and hand-delivered. Refer to the following Section III. Bid Submittal for the required number of copies. Manual Submissions must be received and time stamped no later than the date and time listed in the solicitation. The outside of the envelope must clearly indicate the Bidder’s name and address, name of the project, the time and date specified for receipt. Must have 1 Original with 4 copies.

ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by via email. It is the responsibility of the Bidder to inquire of the issuance of any addenda. Respondents shall acknowledge receipt of all addenda in the Invitation for Bid document. Bidders are responsible for checking for any notice of addenda on the AH website which is previously listed in section 2. If the AH determines this solicitation should be modified, it will inform all prospective Bidders by distributing addendum/addenda to this solicitation before the date set for receipt of bids. The AH reserves the right to issue Addenda to correct, modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all Addenda below.

BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA:

Number ______; _______; ________; _______; _______; ______; ______.

Dated ________; ________; ________; ________; ________; ________; _________.

2020-0159 AH IFB Roosevelt Hall Renovations

RFI 2020-0159 Roosevelt Hall Renovations ADDENDUM #1

Description: This Addendum, including all articles and corrections listed below, shall become a part of the original Invitation for Bid (“IFB”) package and shall be taken into account in preparing your proposal response.
The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing Exhibit G: Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this IFB. Failure to include the  Form in the proposal response may subject your firm to disqualification. In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning IFB 2020-0159:

  1. A final site visit has been added for Roosevelt Hall on Wednesday, August 5, 2020 from 10:00 am to 12:00 at 660 Student Movement Blvd. Atlanta, GA 30314.
  2. There are now two Question & Answer periods with a final questions phase added.
    Deadline to Send Questions to ifb@atlantahousing.org (Phase 1)  

    8/4/2020 | COB

    Responses to Questions Due to Respondents  

    8/7/2020 | COB

    Deadline to Send FINAL Questions to ifb@atlantahousing.org (Phase 2)  

    8/12/2020 I COB

     

    Responses to Questions Due

     

    8/17/2020 I COB

  3. Please declare your Intent to Bid as a General Contractor by emailing ifb@atlantahousing.org by 8/4/2020 COB (Close of Business).
  4. Please find attached the participants of the Pre-Bid held via Zoom Conference Call on 7/27/2020.
  5. Please find attached the listing of participants at the site visits on 7/27/2020 and 7/28/2020.

Addenda to this IFB will only be issued and posted on AH’s website at https://www.atlantahousing.org/doing-business-with-ah/  Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. Each Respondent must acknowledge all addenda issued by completing and signing EXHIBIT G - Addenda Acknowledge Form. The Form must be included in the Firm’s response to the IFB.

ISSUE DATE: Friday, July 31, 2020

IFB 2020-0159 Roosevelt Hall Renovations Addendum 1

RFI 2020-0159 Roosevelt Hall Renovations ADDENDUM #2

Description:  This Addendum, including all articles and corrections listed below, shall become a part of the original Invitation for Bid (“IFB”) package and shall be taken into account in preparing your proposal response.  The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing Exhibit G: Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this IFB. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning IFB 2020-0159:

NOTE:

  1. Attached you will find the answers to the first phase of questions that were submitted on
  2. 8/4/2020. AH acknowledges receipt of questions 2, 3 and 5 however responses will be provided in the next addendum scheduled to be issued on August 17th.
  3. Reminder: Final questions will be due on 8/12/2020 by COB. Deadline to Send FINAL Questions to ifb@atlantahousing.org (Phase 2) 8/12/2020 I COB Responses to Questions Due 8/17/2020 I COB
  4. Attached you will find the Roosevelt Hall Renovation Wages GA 134 Mod1
  5. Attached you will find the listing of participants at the site visit on 8/4/2020

Please find attached EXHIBIT G - Addenda Acknowledge Form. The Form must be included in the Firm’s response to the IFB. Addenda to this IFB will only be issued and posted on AH’s website at https://www.atlantahousing.org/doing-business-with-ah/ Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued.  Each Respondent must acknowledge all addenda issued by completing and signing EXHIBIT G - Addenda Acknowledge Form. The Form must be included in the Firm’s response to the IFB.

ISSUE DATE: Friday, August 7, 2020

IFB 2020-0159 Roosevelt Hall Renovations Addendum 2

RFI 2020-0159 Roosevelt Hall Renovations ADDENDUM #3

Description: This Addendum, including all articles and corrections listed below, shall become a part of the original Invitation for Bid (“IFB”) package and shall be taken into account in preparing your proposal response. The above-numbered solicitation is amended as  set forth below.  Vendors  must acknowledge receipt  of this addendum by signing and completing Exhibit G: Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this IFB. Failure to include the  Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning IFB 2020-0159:

NOTE:

  1. Due to the file size attached are the instructions for the dropbox access from Moody Nolan. You will find the answers to the second phase of questions that were submitted on 8/12/2020.
  2. AH acknowledges receipt of questions 2, 3 and 5 previously submitted. Responses can be viewed per the attached instructions for the dropbox access.
  3. BIDS DUE: at the Zell Miller Building located 189 Merrits Ave NW Atlanta, GA 30313 on 8/24/2020
     

    Bids Due by NOON

     

    8/24/2020 I NOON EST

     

    Bids Open via Zoom

     

    8/25/2020 I NOON EST

  4. Attached is a list of MBE/DBE businesses that can be used as a resource list to achieve the minority participation goal.
  5. Attached is the Zoom Info for the bid opening which is scheduled for 8/25/2020 https://atlantahousing.zoom.us/meeting/register/tJMtdu-pqj0qHdFKIOFyHEiNHLsU6HSHwpTZ
  6. Attached is EXHIBIT G - Addenda Acknowledge Form. The Form must be included in the Firm’s response to the IFB.

Addenda to this IFB will only be issued and posted on AH’s website at https://www.atlantahousing.org/doing-business-with-ah/. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. Each Respondent must acknowledge all addenda issued by completing and signing EXHIBIT  G  - Addenda Acknowledge Form.  The Form must be included in the Firm’s response to the IFB.

ADDENDA ACKNOWLEDGEMENT FORM

 

SOLICITATION #

IFB-2020-0159
SOLICITATION TITLE Roosevelt Hall Renovations

The undersigned hereby acknowledges the following Addendum to the above noted solicitation. The undersigned hereby further acknowledges that its proposal response includes allowances for all of the amended provisions and requirements of the Scope of Work I Specifications, solicitation document and Addenda associated with the above noted solicitation and each has been taken into consideration.

FAILURE TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM MAY SUBJECT YOUR FIRM TO DISQUALIFICATION

 

ADDENDUM  # 1                        ISSUANCE  DATE  -                  7/31/2020

ADDENDUM  # 2                        ISSUANCE  DATE -                     8/7/2020

ADDENDUM # 3                         ISSUANCE  DATE  -                    8/17/2020

 

DATE
 

COMPANY PROVIDING OFFER

 

NAME/TITLE OF PERSON PROVIDING OFFER

 

COMPANY ADDRESS

 

COMPANY PHONE NUMBER

 

COMPANY FAX NUMBER

 

PERSON PROVIDING OFFER E-MAIL ADDRESS

 

SIGNATURE OF PERSON PROVIDING OFFER

Upon completion of this document, please email to ifb@atlantahousing.org

ISSUE DATE: Monday, August 17, 2020

IFB 2020-0159 Roosevelt Hall Renovations Addendum 3

ISSUE DATE: Monday, August 31, 2020

IFB 2020-0159 Roosevelt Hall Renovations Bid Results

Notice of Funding Availability (NOFA)

Description: We are the Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH). We are looking for landlords to help us add affordable housing to the area within the University Choice Neighborhood (UCN) boundaries. UCN includes the former University Homes, Ashview Heights, the Atlanta University Center and Vine City.  Atlanta Housing is willing to consider offering interested private landlords rental subsidies through its HomeFlex program which provides housing assistance to families. Landlords participating in HomeFlex have a contractually guaranteed source of reliable income and Atlanta Housing assistance regarding routine landlord/tenant issues. HomeFlex requirements are set forth in a HomeFlex Agreement between Atlanta Housing and landlords. Atlanta Housing’s Real Estate Group provides a rent subsidy, financial management, oversight and monitoring activities with respect to HomeFlex units in each HomeFlex rental community.  Atlanta Housing anticipates receiving applications from landlords of individual properties suitable to house families of 3 – 5 persons with a minimum of 8 units ready to lease. AH will also consider Landlords who can bundle several units in proposed clusters within the UCN boundaries.  Landlords who can provide residential units through existing housing or repurposing of other existing buildings located in the UCN Boundaries, and are qualified and interested in receiving HomeFlex for their rental units, may submit an application at any time. If an application is approved and provided funding through HomeFlex, then AH will execute a Commitment Letter for an initial term of anywhere from five (5) to Twenty (20) years with options for possible extensions. If Atlanta Housing provides capital assistance for rehabilitation work at the property, Atlanta Housing will require a restrictive covenant on the property for a term of 30-40 years. AH also anticipates notifying Landlords within 30 days of AH’s receipt if application if is not awarded HomeFlex with specific rationale for why award was not made. AH reserves the right to cancel or discontinue its application process for HomeFlex for existing housing units within the UCN Boundary at any time throughout the duration of this NOFA if determined to be in the best interest of AH to do so.

Documentation:  Notice of Funding Availability (NOFA)

 

Ethics Excerpted from AMS Admin Manual

How To Submit a Proposal with Atlanta Housing

In order to submit a proposal, you must first register as a vendor or supplier at Atlanta Housing Business Management Portal – Supplier Registration. Once registered, go to Atlanta Housing Business Management Portal for submission details. Submit proposal through Atlanta Business Management Portal.

How to Submit an Invoice to Atlanta Housing

In order to successfully submit an invoice, it must include the following information:

  • invoice number,
  • service description,
  • vendor number,
  • date of service,
  • contract number and;
  • any other information required by contract.

Email all invoices to AMShelpdesk@atlantahousing.org.

AH-Owned Residential Communities

The Atlanta Housing has hired property management/development companies to manage the AH-Owned Residential Communities. Included in their responsibilities is managing the procurement and oversight of maintenance and capital improvement contractors who provide these services for the communities. To get more information on becoming a vendor for these types of services, please contact each management company.

Columbia Residential Communities

Scott Wilson
Portfolio Service Manager
404-874-5000

1718 Peachtree Street NW
Suite 684, South Tower
Atlanta, GA 30309

CommunityAddress
Cosby Spear Highrise355 North Ave. NE Atlanta, GA 30308-2521
East Lake Highrise380 East Lake Blvd. SE Atlanta, GA 30317-3154
Hightower Manor Highrise2610 ML King Dr. SW Atlanta, GA 30311-1642

The Integral Group Communities

Channing Henderson
Director of Asset Preservation & Enhancement
404-223-0588

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Cheshire Bridge Road Highrise2170 Cheshire Bridge Rd. NE Atlanta, GA 30324-5705
Georgia Avenue Highrise174 Georgia Ave. SE, Atlanta, GA 30312-3030
Marian Road Highrise760 Sidney Marcus Blvd., NE Atlanta, GA 30324-3156
Martin Street Plaza600 Martin St. SE Atlanta, GA 30312-2921
Westminster1422 Piedmont Ave.NE Atlanta, GA 30309-2776

The Michael's Organization Communities

Gary Eckrote, Director of Facilities
856-596-0500

Joe Winkler, Facilities Manager
404-942-6035

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Barge Road Highrise2440 Barge Rd. SW Atlanta, GA 30331-5251
Marietta Road Highrise2295 Marietta Rd.NW Atlanta, GA 30318-1900
Peachtree Road Highrise2240 Peachtree Rd. NW Atlanta, GA 30309-1124