Doing Business With AH

RFP 2023-0080 Housing Choice Voucher Program Administration Services

Description:  Atlanta Housing desires to consider competitive proposals(s) to enter into a contract(s) with one or more well-qualified professional consulting firm(s) with experience and deep subject matter expertise regarding the administration and regulatorily compliant operation of several key functions of a federally funded Housing Choice Voucher Program currently administered directly by Atlanta Housing. Atlanta Housing is particularly interested in proposals that detail efficiency and process improvements that ultimately reflect a greater number of families served with improved levels of service and shorter processing times in a cost-effective manner that leverage nation-wide best practices incorporating strong elements of cost avoidance and cost containment to drive value and the excellent administration of the Housing Choice Voucher Program.

Atlanta Housing is anticipating evaluating various proposals and will consider same for an award of a firm fixed rate contract(s) with minimum performance thresholds and specific mechanisms for shortfalls as well as performance-based incentives for sustained service delivery that exceeds minimum thresholds and enhance client experience.

RELEASE DATE:  Thursday, March 23, 2023

Pre-Proposal Conference: Date and Time - Tuesday April 18, 2023 at 2pm - 3pm Via Zoom: https://atlantahousing.zoom.us/meeting/register/tZUtdOmurT8uHdVCZFwWwQJ-BmA9E80HLGES  After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions and/or Comments:  Wednesday, May 03, 2023 by 3:00 P.M., EST

Proposal Due Date and Time: Wednesday May 24, 2023 by 3:00 P.M., EST

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

• through the RFP Point of Contact named below;
• as otherwise specified in this RFP; and/or
• as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the Submission of Qualification of any Respondent violating this provision.

1. Questions must be submitted via the Q&A Board on AH’s Business Management AH will receive requests for additional information and/or clarification relative to this solicitation between Tuesday, April 18, 2023, and 3:00 P.M. EST, Wednesday, May 03, 2023.
2. Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

All other requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact

Sopheria Lambert Team Lead, Purchasing The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department 230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421 Sopheria.Lambert@atlantahousing.org

Documentation:  RFP 2023-0080 HCV Services

 

RFP 2023-0058 Auditing and Tax Services

Description:  It is the intention of The Housing Authority of the City of Atlanta, Georgia (“AH”) to enter into a contract with one (1) qualified independent certified public accounting firm to provide audit, tax and related services for AH and its component units, as specified in this Request for Proposals (“RFP”). Audit services shall include: (i) an Independent Auditors’ Report on AH’s Annual Comprehensive Financial Report and Independent Auditors’ Report (“ACFR”) and (ii) Reports of Independent Certified Public Accountants in Accordance with Government Auditing Standards and Uniform Guidance (Single Audit) for the contract period. Respondent must also provide tax return preparation and related services for AH’s not-for-profit and for-profit affiliate corporate entities.

RELEASE DATE:  Thursday, February 23, 2023

Deadline for Questions and/or Comments:  Wednesday, March 01, 2023 by 12:00 P.M., EST

Proposal Due Date and Time: Thursday Marc 23, 2023 by 5:00 P.M., EST

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

• through the RFP Point of Contact named below;
• as otherwise specified in this RFP; and / or
• as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

1. Questions must be submitted via the Q&A Board on AH’s Business Management Portal. AH will receive requests for additional information and/or clarification relative to this solicitation between Thursday, February 23, 2023 and 12:00 P.M. EDT, Wednesday, March 01, 2023.
2. Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional.

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact

LaTasha Cole Purchasing Analyst The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department 230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421

Documentation:  RFP-2023-0058 Auditing & Tax Services

RFP 2023-0051 Criminal Background Screening Services

Description:  It is the intention of The Housing Authority of the City of Atlanta, Georgia (“AH”) to enter into an Indefinite Quantity Pricing Agreement with one (1) qualified Firm to provide services in obtaining lifetime criminal history reports.  Through this solicitation, Atlanta Housing seeks to contract with one firm to provide criminal history screening process services and anticipates the Firm’s criminal history reporting process with criminal history report processing via a web-based interface with 24-hours per day, 7-days per week access. The contracted company is expected to conform to the methodology/technical approach outlined within the RFP.  Please Note: Respondents are responsible for reading this Request for Proposals and all exhibits (“RFP”), in its entirety, as updates and revisions have been added. By submitting a response to this solicitation, the Respondent acknowledges that it has read the entire document and is responding with full knowledge of all terms, conditions, and requirements as set forth.

RELEASE DATE:  Monday, March 13, 2023

Pre-Proposal Conference: Date and Time - Thursday March 16, 2023 at 2:00 P.M., EDT Virtual Zoom Meeting Details: Suppliers are required to register in advance for this meeting:  https://atlantahousing.zoom.us/meeting/register/tZ0scOyrqj4qE9Hhw8jQKvtMHmtsi-KfCaBX After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions and/or Comments:  Monday, March 20, 2023 by 2:00 P.M., EDT

PROPOSAL DUE DATE AND TIME: Monday April 10, 2023 by 5:00 P.M., EDT

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

• through the RFP Point of Contact named below;
• as otherwise specified in this RFP; and / or
• as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

1. Questions must be submitted via the Q&A Board on AH’s Business Management AH will receive requests for additional information and/or clarification relative to this solicitation between Monday, March 13, 2023 and 2:00 P.M. EST, Monday, March 20, 2023.
2. Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact

Marie Spence Purchasing Analyst The Housing Authority of the City of Atlanta, Georgia Contracts & Procurement Department 230 John Wesley Dobbs Avenue, NE 5th Floor Atlanta, Georgia 30303-2421

Documentation:  RFP 2023-0051 Criminal Background Screening Services

 

Notice of Funding Availability (NOFA)

Description: We are the Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH). We are looking for landlords to help us add affordable housing to the area within the University Choice Neighborhood (UCN) boundaries. UCN includes the former University Homes, Ashview Heights, the Atlanta University Center and Vine City.  Atlanta Housing is willing to consider offering interested private landlords rental subsidies through its HomeFlex program which provides housing assistance to families. Landlords participating in HomeFlex have a contractually guaranteed source of reliable income and Atlanta Housing assistance regarding routine landlord/tenant issues. HomeFlex requirements are set forth in a HomeFlex Agreement between Atlanta Housing and landlords. Atlanta Housing’s Real Estate Group provides a rent subsidy, financial management, oversight and monitoring activities with respect to HomeFlex units in each HomeFlex rental community.  Atlanta Housing anticipates receiving applications from landlords of individual properties suitable to house families of 3 – 5 persons with a minimum of 8 units ready to lease. AH will also consider Landlords who can bundle several units in proposed clusters within the UCN boundaries.  Landlords who can provide residential units through existing housing or repurposing of other existing buildings located in the UCN Boundaries, and are qualified and interested in receiving HomeFlex for their rental units, may submit an application at any time. If an application is approved and provided funding through HomeFlex, then AH will execute a Commitment Letter for an initial term of anywhere from five (5) to Twenty (20) years with options for possible extensions. If Atlanta Housing provides capital assistance for rehabilitation work at the property, Atlanta Housing will require a restrictive covenant on the property for a term of 30-40 years. AH also anticipates notifying Landlords within 30 days of AH’s receipt if application if is not awarded HomeFlex with specific rationale for why award was not made. AH reserves the right to cancel or discontinue its application process for HomeFlex for existing housing units within the UCN Boundary at any time throughout the duration of this NOFA if determined to be in the best interest of AH to do so.

Documentation: Notice of Funding Availability (NOFA)

 

Documentation:  Ethics Excerpted from AMS Admin Manual