Doing Business With AH

 

Corporate Contracting and Procurement Operations

To maximize its contracting dollar, the Atlanta Housing looks for as much competition as the open market will provide. Consequently, we are always seeking new, qualified suppliers/vendors. Working with AH offers new opportunities to use your know-how, develop new markets and expand existing ones. And you’ll be working with one of the nation’s most celebrated leaders in the affordable housing industry!

Please click here to access AH’s Business Management Portal.

Featured Contracting Opportunities

Looking for Landlords in Ashview Heights, University Center & Vine City Neighborhoods (University Choice Neighborhoods)

Description: Atlanta Housing anticipates receiving applications from landlords of individual properties suitable to house families of 3 – 5 persons with a minimum of 8 units ready to lease. AH will also consider Landlords who can bundle several units in proposed clusters within the UCN boundaries.  Landlords who can provide residential units through existing housing or repurposing of other existing buildings located in the UCN Boundaries, and are qualified and interested in receiving HomeFlex for their rental units, may submit an application at any time. If an application is approved and provided funding through HomeFlex, then AH will execute a Commitment Letter for an initial term of anywhere from five (5) to Twenty (20) years with options for possible extensions. If Atlanta Housing provides capital assistance for rehabilitation work at the property, Atlanta Housing will require a restrictive covenant on the property for a term of 30-40 years. AH also anticipates notifying Landlords within 30 days of AH’s receipt if application if is not awarded HomeFlex with specific rationale for why award was not made. AH reserves the right to cancel or discontinue its application process for HomeFlex for existing housing units within the UCN Boundary at any time throughout the duration of this NOFA if determined to be in the best interest of AH to do so.  Applications can be submitted at any time until Atlanta Housing, at its sole discretion, determines that it’s needs for affordable housing in the University Choice Neighborhood have been met.  Applicants may submit one (1) paper (or hard) copy of their applications to:  Atlanta Housing, Sopheria Lambert, Atlanta Housing Authority Acquisition Services Analyst, 230 John Wesley Dobbs Avenue, N.E., Atlanta, Georgia 30303 or submit one (1) electronic (soft) copy of their applications via email to: Sopheria.lambert@atlantahousing.org.  A property may only be submitted a total of 3 times as a combination of proposed clusters or once by itself.  AH reserves the right to: Accept or reject any or all applications, discontinue this NOFA process and re-advertise this NOFA without obligation or liability to any Applicant and Award multiple HomeFlex contracts.

Notice of Funding Availability (NOFA)

RFP 2020-0060 Sustainability Consulting Services

Description:  Atlanta Housing seeks quotes from individuals or firms to support the development and implementation of a Sustainability Plan for consideration in FY2021. The goals are to 1) reduce the Agency’s utility costs and carbon footprint, 2) strengthen AH resident resilience, including achieving utility cost savings and green job training, and 3) provide leadership in green best practices, within housing authorities and beyond. The selected individual or firm would help survey existing practices, scope a five-year sustainability plan, provide financial modeling and benchmarking frameworks and explore potential strategic partnerships and funding strategies for all aspects of the plan. The plan will gather existing and proposed opportunities for strategic intervention across the entire AH mission, as noted in its FY2020 MTW plan4: building and organization operations, construction and property management oversight, voucher operations (including homeowners, small landlords, and mixed income communities), new development (including substantial rehabilitation and new construction), and resident services.

It is anticipated that AH’s sustainability plan will include:

      • An overview of the anticipated impact of climate change in Atlanta, and effects on the housing market and low income communities in particular;
      • Brief overview of previous and existing AH activities to mitigate the impacts of climate change;
      • Vision and goal of AH’s climate sustainability plan;
      • A framework of activities and benchmarks to address climate change, resilience and climate equity;
      • A solid financial model and resource development component;
      • Community and resident outreach strategies, and partnership opportunities within Atlanta and potential for partnerships beyond Atlanta, in the public and private sectors; and
      • Recommended implementation and benchmarks regime over the next five years, including monitoring and evaluation.

This request is seeking proposals for the development of an agency-wide sustainability strategy. The scope of work has been split into three phases: data collection and benchmarking, financial feasibility modeling, and development of the five-year sustainability plan. Key information is attached to this proposal, including an overview of AH’s portfolio and a sample data list.

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

      • through the RFP Point of Contact named below;
      • as otherwise specified in this RFP; and / or
      • as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

  • Questions must be submitted via the Q&A Board on AH’s Business Management Portal.AH will receive requests for additional information and/or clarification relative to this solicitation between Tuesday, January 14, 2020 and 3:00 P.M. EST, Thursday, January 30, 2020.
  • Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AHwill not respond to requests for information after the date stated above.It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

RFP Released: Tuesday, January 14, 2020
Pre-Proposal Conference:
Thursday, January 23, 2020 at 1:00 P.M. at The Housing Authority of the City of Atlanta, Georgia, The Willow 230 John Wesley Dobbs Avenue, NE, 2nd Floor Atlanta, Georgia 30303-2421
Deadline for Questions and/or Comments: 
Thursday, January 30, 2020 by 3:00 P.M., EST
Proposal Due Date and Time:
Monday, February 17, 2020 by 3:00 P.M., EST

RFP 2020-0060 Sustainability Consulting Services

RFP 2020-0060 Sustainability Consulting Services Addendum #1

Description:  This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.  The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by completing and signing the attached Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning RFP# 2020-0060

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND CLARIFICATIONS:

The RFP Due Date and time is 3:00 P.M. on Monday, February 17, 2020 EDT.

ADDITIONS/CLARIFICATIONS/CORRECTIONS

  • We are seeking primarily market-based solutions
    1. Atlanta Housing owns less than 10% of our residents’ units; we have very little utility data, we have limited control over properties
    2. This puts emphasis on an incentives approach, rather than restrictions and requirements
    3. Effectiveness and progress towards benchmarks will be achieved through partnerships, not control
  • Innovation is likely to play a big role for impact, to reach scalability and replicability, in areas –
    1. Program guidelines and criteria
    2. Innovative, new (for us) funding sources
    3. Market understanding, applicability
  • We are committed to all five areas of activity as stated in the RFP, but –
    1. Landlord engagement is likely our leading edge
    2. Substantive, meaningful workforce development is a priority (Atlanta has the least income mobility in the country and the widest income gap)
  • A note on HUD restrictions
    1. No grants to individuals
    2. Our enforcement of Housing Quality Standards (HQS) is a great carrot and stick
    3. We may need some approvals from HUD for certain activities and investments

We may ask teams with different expertise and strengths to collaborate with each other, maybe consider aligning some of that in the bid.

We are ambitious about wanting to launch a plan by July 1 – however, help us understand what is achievable from your team from a planning standpoint through June, and what can be implemented as part of the plan in year one.

  • Overview of AH’s portfolio and a sample data list below.

This Addenda to the RFP will only be issued and posted on AH ‘ s Business Management Portal.  Addenda will not be mailed to potential Respondents. It is the responsibility of  the  Respondent  to monitor AH’ s Business Portal for any addenda issued .  Each  Respondent  must  acknowledge  all addenda issued by completing and signing the – Addenda Acknowledgement Form. The Form must be included in the Firm’s response to the RFP.

RFP Issue Date: Tuesday, February 4, 2020
Proposal Due Date and Time: Monday, February 17, 2020 by 3:00 P.M., EST

RFP_2020-0060 Addendum 1

 

Recordkeeping, Administration and Trustee Services for Defined Contribution Plans

RFP Number: 2020-0073

Description:  The Housing Authority of the City of Atlanta, Georgia or Atlanta Housing (“AH”) is seeking a vendor to deliver a full-service package of recordkeeping, administration and trustee services at a reasonable fee for the following defined contribution plan(s) (“Plan(s)”) offered to its employees:

  1. The Housing Authority of the City of Atlanta, Georgia Defined Contribution Plan
  2. The Housing Authority of the City of Atlanta, Georgia 457(b) Retirement Plan

This Request for Proposals (“RFP”) is issued to receive proposals and select the vendor that will serve as AH’s record keeper and trustee and provide a wide range of administrative services related to the plan.

Aon Hewitt Investment Consulting, Inc. (“Aon”) has been engaged to assist AH in facilitating this procurement and subsequently analyzing defined contribution service proposals received in response to the RFP. Aon, through an electronic platform, will distribute the RFP and manage the evaluation process along with the AH team of professionals.

Click this link – https://www.proposaltech.com/home/app.php/register to complete a brief registration and receive the Plan Document(s) along with supporting attachments included with this RFP. See Section 1.5 for details regarding the design of the Plan(s). If you do not currently have access to the online application or experience difficulties in trying to access the online portal, please contact Jan Raines at Jan.Raines@aon.com or Tamara Langham at Tamara.Langham@aon.com. Should you have other submission requirements questions or need to request additional information and/or application clarification, please contact Ms. Raines or Ms. Langham.

RFP Released: Wednesday, January 8, 2020
Pre-Proposal Conference: Thursday, January 16, 2020 at 10:00 A.M. at AH’s Corporate Office located at 230 John Wesley Dobbs Avenue, NE, Atlanta, GA 30303.   The agenda includes a discussion of (i) the services requested in the RFP, (ii) AH’s communication protocol, and (iii) the procurement and evaluation process. Vendors will have the opportunity to pose questions concerning the RFP. Attendance is not mandatory but strongly recommended. Those who wish to attend remotely, please use the dial in information below:

Dial In Number:         (541) 671-5855

 

How To Submit a Proposal with Atlanta Housing

In order to submit a proposal, you must first register as a vendor or supplier at Atlanta Housing Business Management Portal – Supplier Registration. Once registered, go to Atlanta Housing Business Management Portal for submission details. Submit proposal through Atlanta Business Management Portal.

How to Submit an Invoice to Atlanta Housing

In order to successfully submit an invoice, it must include the following information:

  • invoice number,
  • service description,
  • vendor number,
  • date of service,
  • contract number and;
  • any other information required by contract.

Email all invoices to AMShelpdesk@atlantahousing.org.

Section 3

Section 3 is a provision of the Housing and Urban Development (HUD) Act of 1968 that promotes local economic development, neighborhood improvement and individual self-sufficiency in areas receiving certain types of HUD financial assistance.  Under Section 3, wherever HUD financial assistance is provided for housing or community development, economic opportunities will be given to residents and business in that area to the greatest extent feasible.

Who are Section 3 residents?

  • Public housing residents
  • Low and very low-income person residing in a metropolitan area or non-metropolitan county where the Section 3 assistance is expended.

What are Section 3 businesses?

To qualify as a Section 3 business, one of the following criteria must be met:

  • At least 51 percent of the business is owned by Section 3 residents
  • At least 30 percent of the permanent, full-time employees are currently Section 3 residents or were Section 3 residents within three years of the date of hire
  • Can show evidence of a firm commitment to provide a minimum of 25 percent of the total dollar amount of all subcontracts to Section 3 businesses

Section 3 opportunities:

  • Job training
  • Employment
  • Contracts

Job training and employment priority is given to persons living in public and assisted housing person; persons living in areas financially assisted by HUD; HUD Youthbuild program participants; and homeless persons

If you are interested in job training and/or employment opportunities, please complete the ConnectME form.

AH-Owned Residential Communities

The Atlanta Housing has hired property management/development companies to manage the AH-Owned Residential Communities. Included in their responsibilities is managing the procurement and oversight of maintenance and capital improvement contractors who provide these services for the communities. To get more information on becoming a vendor for these types of services, please contact each management company.

Columbia Residential Communities

Scott Wilson
Portfolio Service Manager
404-874-5000

1718 Peachtree Street NW
Suite 684, South Tower
Atlanta, GA 30309

CommunityAddress
Cosby Spear Highrise355 North Ave. NE Atlanta, GA 30308-2521
East Lake Highrise380 East Lake Blvd. SE Atlanta, GA 30317-3154
Hightower Manor Highrise2610 ML King Dr. SW Atlanta, GA 30311-1642

The Integral Group Communities

Channing Henderson
Director of Asset Preservation & Enhancement
404-223-0588

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Cheshire Bridge Road Highrise2170 Cheshire Bridge Rd. NE Atlanta, GA 30324-5705
Georgia Avenue Highrise174 Georgia Ave. SE, Atlanta, GA 30312-3030
Marian Road Highrise760 Sidney Marcus Blvd., NE Atlanta, GA 30324-3156
Martin Street Plaza600 Martin St. SE Atlanta, GA 30312-2921
Westminster1422 Piedmont Ave.NE Atlanta, GA 30309-2776

The Michael’s Organization Communities

Gary Eckrote, Director of Facilities
856-596-0500

Joe Winkler, Facilities Manager
404-942-6035

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Barge Road Highrise2440 Barge Rd. SW Atlanta, GA 30331-5251
Marietta Road Highrise2295 Marietta Rd.NW Atlanta, GA 30318-1900
Peachtree Road Highrise2240 Peachtree Rd. NW Atlanta, GA 30309-1124