Doing Business With AH

Corporate Contracting and Procurement Operations

To maximize its contracting dollar, the Atlanta Housing looks for as much competition as the open market will provide. Consequently, we are always seeking new, qualified suppliers/vendors. Working with AH offers new opportunities to use your know-how, develop new markets and expand existing ones. And you'll be working with one of the nation's most celebrated leaders in the affordable housing industry!

Please click here to access AH's Business Management Portal.

Featured Contracting Opportunities

IFB 2022-0110 Johnson Road Site and Building Demolition

RELEASE DATE: Thursday, May 12, 2022

BID DUE DATE AND TIME: Wednesday, June 1, 2022 by 10:00 AM Atlanta Time

BID OPENING DATE AND TIME: Wednesday, June 1, 2022 at 11:00 AM Atlanta Time

Description:  The Housing Authority of the City of Atlanta, Georgia (“Atlanta Housing” or “AH) is seeking bids from qualified contractors for demolition services at its property known as Johnson Road. Atlanta Housing is looking for a contractor who can offer to perform this work under one contract for a turnkey arrangement where the Selected Contractor can perform planning, hazardous material remediation, demolition, hauling and legally compliant disposal of all demolished material.

Scope of Work Summary

The scope of work includes the following:

  • Demolition planning
  • Hazardous Material Abatement. The hazardous material includes asbestos, lead based paint and
  • Site and Building Demolition
  • Hauling and waste disposal
  • Post demolition, identify above and below ground utilities and identify and mark all recorded easements.

Scope of Work

Property Description:

  • 1125 Johnson Road NW. This property is a 3.078 acre property with a single family residential building. The building is a 2-story wood frame house with brick The house is 39’ x 51’, 1,990 square feet. There are two small paved parking lots with curb and gutters construction on the property. One is located next to the house, off of Rockdale Street (a side street from Johnson Road). The other is located near Johnson Road.
  • 1175 Johnson Road NW. This property is a 1.363 acre property with a single story building. The building is CMU construction with a flat roof. The building was formerly a health center, formerly known as the Rockdale Health Center. It is approximately 61’ x 117’, 8,100 square feet. There are three drives, two small parking lots and a service area with curb and gutter construction.

Site Visit (STRONGLY RECOMMENDED)

Atlanta Housing will conduct a site visit, prior to the bid due date, to give all interested contractors/bidders the opportunity to view the building and existing conditions.

The site visit will be conducted on the following date and time: Monday, May 16, 2022, 9:30 AM to 11:00 AM

Parking:  Parking Available on Rockdale Street

Meeting location:      Rockdale Street

NOTE:  Please notify the AH Point of Contact if you plan to attend the site visit and indicate how many from your team will be attending.

In addition to the initial, site visit, AH can schedule up to two additional site visits upon requests potential bidders. AH will release follow-up site dates and times through issuance of an addendum if and when another site visit is scheduled.

Bidding Process

Virtual Pre-Bid:  Wednesday May 18, 2022 at 1pm EST

Register in advance for this meeting:

https://atlantahousing.zoom.us/meeting/register/tZEpd-CvqzorHN0K32R1CeWL_z0lboF8tziX

Question and Answer Period:

Email questions to:

All questions about the project scope of work and the proposal submittal shall be submitted via e-mail to:

Qiana Ayana, CPPB, Contracts and Procurement, 230 John Wesley Dobbs Ave NE Atlanta, GA 30303 Email: qiana.ayana@atlantahousing.org

Please submit all questions in writing via email to Qiana Ayana. AH will provide all responses via formal addendum which will be made available on AH’s website –

https://www.atlantahousing.org/doing-business-with-ah/solicitations/.

Oral responses to questions are not authoritative.

All bids shall be submitted in person at Atlanta Housing Headquarters to the Point of Contact for this IFB as shown below:

Qiana Ayana - 230 John Wesley Dobbs Ave NE Atlanta, GA 30303

Deadline for bid submission:  Monday June 1, 2022 from 8:00A.M.to 10:00 AM EST

Virtual Bid Opening:  Monday June 1, 2022 at 11:00 AM. EST

Zoom Link - Register in advance for this meeting: https://atlantahousing.zoom.us/meeting/register/tZYude6gqzMoG9Tq-FLVD0mK37c9WDqKBMTL

Complete Documentation for IFB 2022-0110 Johnson Road Site and Building Demolition:  IFB-2022-0110_Johnson Road Demolition

Additional Documentation:  Hazardous Materials 1125_1175 Johnson Road RMB Report

 

RFP 2022-0091 Comprehensive Legal Services

Description:  Atlanta Housing’s Office of General Counsel currently consists of 15 members consisting of attorneys, paralegals and staff, including the General Counsel. AH will select a pool of law firms to provide strategic, legal advice and counsel as needed or requested in one or more of the practice areas described below. Unless otherwise specified, all legal services are intended to be provided for AH and/or one or more of its wholly owned affiliates. All references to “Atlanta Housing” or “AH” include its affiliates.

AH reserves the right, at its discretion, to appoint any law firm from its pool of law firms to provide services based upon the needs of AH. The selected law firms (hereinafter referred to as “Law Firms” or individually “Law Firm”) may perform services in conjunction with other law firms as directed by AH. An award of a contract does not guarantee a minimum volume of legal services.

The scope of the legal services may include attendance at AH Board of Commissioners, staff, and community meetings and hearings as requested or required. Law Firms shall provide trial and appellate representation, if requested, in Federal and state courts and other administrative forums. The services include all labor, materials, equipment, and services necessary to perform and complete in a prompt and efficient manner the tasks contemplated or otherwise required in this RFP or otherwise negotiated in the resulting contract. The selected Law firms must meet all service and delivery timelines.

Law Firms will provide strategic legal advice and counsel in one or more of the practice areas set forth in Section 2.1, as designated by AH through award of a contract and via task order.

Release Date: Thursday, April 21, 2022

Pre-Proposal Conference Date, Time and Location: Thursday, April 28, 2022, 10:00 A.M., EDT via Zoom

Register in advance for this meeting: https://atlantahousing.zoom.us/meeting/register/tZEtc-qoqD8pE9LN1q7AmidH3B5H2S6Sxrym

After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions and/or Comments:  Wednesday, May 04, 2022 by 12:00 P.M., EDT

Proposal Due Date and Time:  Thursday, May 26, 2022 by 12:00 P.M., EDT

In order to maintain a fair and impartial competitive process, AH and any outside consultants assisting AH with this solicitation, shall avoid private communication concerning this procurement with prospective Respondents during the entire procurement process. From the issue date of this RFP until the final award is announced, Respondents are not allowed to communicate about this RFP for any reason with any AH staff and/or outside consultants assisting AH with this solicitation except:

  • through the RFP Point of Contact named below;
  • as otherwise specified in this RFP; and/or
  • as provided by existing work agreement(s) (if any)

Prohibited communication includes all contact, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. AH reserves the right to reject the quote of any Respondent violating this provision.

  1. Questions must be submitted via the Q&A Board on AH’s Business Management Portal. AH will receive requests for additional information and/or clarification relative to this solicitation between Thursday, April 28, 2022 through, Wednesday, May 04, 2022.
  2. Responses to these questions will be addressed in writing via the AH’s electronic procurement system. AH will not respond to requests for information after the date stated above. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. All Respondents are encouraged to frequently check AH’s website/portal for additional information.

All requests for information or clarification pertaining to this solicitation must be addressed in writing.

RFP Point of Contact
Sopheria Lambert

Contracts & Procurement Department

The Housing Authority of the City of Atlanta, Georgia 230 John Wesley Dobbs Avenue, NE 5th  Floor Atlanta, Georgia 30303-2421 Sopheria.Lambert@atlantahousing.org

Documentation:  2022-0091_Comprehensive Legal Services

 

RFP 2022-0101 Redevelopment of Bowen Homes

Description: AH is seeking a Development Partner to implement the on-site mixed-use rental and for-sale housing.  It is AH’s intention to submit an application for a 2022 Choice Neighborhoods Implementation Grant (“CNIG”), seeking additional funding to support the Bowen redevelopment. If selected for an award, the Developer will serve as the CN Housing Implementation entity. As this source of funding is not known at this time, the Respondent is to provide a Development Plan that does not assume a CNIG award.  Respondents to this RFP should review the program guidelines and the 2021 HUD Notice of Funding Opportunity for the Choice Neighborhoods Implementation Grant located at:  https://www.hud.gov/program_offices/public_indian_housing/programs/ph/cn/fy21funding

Release Date: April 21, 2022

Pre-Proposal Conference Date, Time and Location: Thursday, May 12, 2022, 9:30am - 11am EST via Live Zoom conference call

A Pre-Proposal Conference will be held via Zoom conference call. Atlanta Housing strongly recommends that interested Respondents attend this informational meeting. This will be the only opportunity to ask questions and receive immediate, real-time answers regarding the RFP.  To ensure attendance at the pre-submission conference, those interested must RSVP for this pre-submission informational meeting at Sopheria.Lambert@atlantahousing.org.  As the Pre- Proposal Conference is on Zoom, all attendees will be required to register through Zoom.  Sopheria Lambert will provide Zoom call credentials once a registration is received.

If you cannot participate in the online conference, responses to all timely submitted inquiries will be collectively provided in an addendum to be posted through Jaggaer.

Zoom Meeting Registration is required to attend; please select the link below to complete your registration.

Register in advance for this meeting:

https://atlantahousing.zoom.us/meeting/register/tZEpfuorTguGdzvrWvtDYSJ5Ti_DaOZbuq0

After registering, you will receive a confirmation email containing information about joining the meeting.

Development Site Visit Date, Time & Location: Wednesday, May 11, 2022, 12:00 PM to 1:00 PM EST, Bowen Homes Main Entry, 2880 Yates Dr. NW, Atlanta, GA 30318

The Development Site Visit will occur immediately following the Pre-Proposal Conference on Wednesday, May 11, 2022, from 12:00PM to 1:00 PM. All attendees will be required to wear protective face coverings or masks during the site walk. Addition-ally, AH requests that no more than two representatives from the Respondent team attend the site visit in order to adhere to proper social distancing guidelines.

If deemed appropriate, AH will allow for a second site visit if a number of Respondents request other members of their team to walk the site and/or there are several teams unable to walk the site on the day of the Pre-Proposal Conference. AH reserves the right to determine if a second site visit is needed and will provide the date and time through issuance of an addendum.

The best way to access sourcing event RFP-2022-0101 Redevelopment of Bowen Home is through the web browser “Google Chrome”

Documentation:  RFP-2022-0101_Redevelopment of Bowen Homes

 

RFP 2022-0020 Off-Site Records Storage, Retrieval and Related Services Addendum #1

REVISED RFP DUE DATE AND TIME:  Monday, May 16, 2022 at 03:00 P.M. Eastern Daylight Time

Description:  This Addendum, including all articles and corrections listed below, shall become a part of the original Request for Proposals (“RFP”) package and shall be taken into account in preparing your proposal response.  The above-numbered solicitation is amended as set forth below. Vendors must acknowledge receipt of this addendum by signing and completing Attachment 1: Addenda Acknowledgement Form. The Addenda Acknowledgement Form must be submitted with the Firm’s response to this RFP. Failure to include the Form in the proposal response may subject your firm to disqualification.  In order to ensure that all firms are given an equal opportunity to submit a competitive response, the following are responses to questions and/or requests for clarification concerning RFP #2022-0020.

NOTE: The following documents are attached: Attachment 1 – Addenda Acknowledgement Form

  1. In the proposal you mention 12,000 1.2 archive boxes as your current storage, but you also ask for pricing for various other sizes. Do you currently have other sizes in your inventory or expect to? If so, can you be specific about what other sizes you expect to utilize and an average quantity either currently in use or expected per year.

 Answer:           AH currently has the following (approximately): 11,500 1.2 cf boxes; 200 3.6 cf boxes

AH mainly utilizes the 1.2 cf boxes now. We will have a qty. of blueprint boxes sent to storage in the future. Approx. 200. These boxes are 48”x6”x 6”.

  1. You request pricing per LF for Open Shelving. Please provide your current or expected quantity of open shelved items for price determination.
    • Please also advise on how the open shelved folders are categorized or indexed (eg: alphabetical range; or file number; etc )

 Answer:           AH will not be utilizing offsite open shelf storage.

  1. While you listed 12,000 archive boxes for document storage, you don’t provide details as it pertains to your necessity for environmental controlled storage. Can you please provide quantity details for each size and or item type.

Answer:           Currently, no hardcopy inventory requires environmental storage.

  1. For your environmental controlled storage/media items, what are you service requirements. Do you require a daily/weekly/monthly/annual rotations of certain media. Please be as detailed as possible for accurate pricing.

 Answer:           AH has approx. 11 plastic bins of tapes/media. We do not implement tape rotations. It is just environmentally controlled storage. Our service request for delivery of media/tapes would be “on-demand”

  1. What is the total permanent removal price to remove the inventory of your current vendor.

Answer:           $6.50 per cf

  1. Does Atlanta Housing expect to cover the removal cost from their current vendor, or do they want proposals for prospective vendors to reimburse for those costs. If so, please provide detailed lists of closing costs (access, permout, record change, etc).

 Answer:           AH would require the vendor to cover or reimburse AH for moving costs. Not sure of the actual closing services that would be included.

  1. The RFP designates allowance for 12- 64 gallon bins. Can you advise where these bins are located; are they all in one building; one office suite; scattered throughout one building; at various addresses, etc.

Answer:           AH has approx. 30 shred bins are located at our main building (230 John Wesley Dobbs) on the lower parking deck level. AH also has 11 offsite locations with approximately 2 bins per location.

  1. In the RFP it state the vendor will be responsible for data for the boxes to be stored at the vendor's facility at the beginning of the contract term. Will Atlanta Housing be providing an inventory report, with the data, from their current vendor? Or is the new vendor expected to record the data from the boxes and transpose them digitally? This is a very important factor to pricing of the initial items to be stored.
  • If the new vendor is required to perform the data entry manually (as opposed to uploaded a report from the current vendor) please provide the level of detail of the data, where on the box the data is located, how many fields are expected to be indexed, and what do the fields typically consisted of (name?, file number?, etc)

 Answer:           AH will provide the new vendor with a report of the inventory and metadata to be downloaded.

  1. How long was Iron Mountain the vendor?

Answer:           Iron Mountain has been the AH vendor for approximately 12 years.

  1. How was their service levels?

Answer:           Iron Mountain’s service level has been very acceptable.

  1. Can a vendor just bid on the transportation service?

Answer:           At this time, AH is not considering proposals that only address transportation services. AH envisions entering into contract with one vendors that can perform all services and the entire scope of work as outlined in the RFP.

  1. Can a vendor utilize a sub-contractor/3PL?

Answer:           AH envisions entering into contract with one vendor to perform the services. If s firm/vendor requires or needs to utilize a subcontractor, this should be outlined in the proposals response. However, AH is contracting with one firm – regardless of the subcontractors that may be utilized to perform the work.

Addenda to this RFP will only be issued and posted on AH’s website. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor AH’s website for any addenda issued. Each Respondent must acknowledge all addenda issued by completing and signing Attachment 1 - Addenda Acknowledgement Form. The Form must be included in the Firm’s response to the RFP.

Documentation: RFP_2022-0020_Off-Site_Storage_-_Addendum_1

RFP 2022-0020 Off-Site Records Storage, Retrieval and Related Services

Description: AH desires to enter into a multiple year, fixed price contract with one or more qualified vendors to provide storage and retrieval and related services for the agency’s inactive and semi-active inactive records located at its headquarters and other property holdings in the metropolitan Atlanta area. "Inactive and semi-active records" are defined as those records to which AH no longer requires immediate access, but are not yet eligible for destruction because of administrative, fiscal, legal or historical requirements. The services will include transition services for the transfer of AH’s hardcopy and media records from their current storage facility, physical storage of such records, standard and expedited delivery, pickup and retrieval of such records (including scanning and electronic delivery), daily media rotations and destruction services.

RELEASE DATE: April 7, 2022

PROPOSAL DUE DATE AND TIME: May 9, 2022 by 3:00 P.M., EDT

CONTACT WITH ATLANTA HOUSING:  The Purchasing Analyst identified below is the sole point of contact regarding this solicitation.  From the date of issuance until selection of the successful Respondent. AH contact information:

Documentation:  RFP 2022-0020 Off-Site Records Storage

Notice of Funding Availability (NOFA)

Description: We are the Housing Authority of the City of Atlanta, Georgia (Atlanta Housing or AH). We are looking for landlords to help us add affordable housing to the area within the University Choice Neighborhood (UCN) boundaries. UCN includes the former University Homes, Ashview Heights, the Atlanta University Center and Vine City.  Atlanta Housing is willing to consider offering interested private landlords rental subsidies through its HomeFlex program which provides housing assistance to families. Landlords participating in HomeFlex have a contractually guaranteed source of reliable income and Atlanta Housing assistance regarding routine landlord/tenant issues. HomeFlex requirements are set forth in a HomeFlex Agreement between Atlanta Housing and landlords. Atlanta Housing’s Real Estate Group provides a rent subsidy, financial management, oversight and monitoring activities with respect to HomeFlex units in each HomeFlex rental community.  Atlanta Housing anticipates receiving applications from landlords of individual properties suitable to house families of 3 – 5 persons with a minimum of 8 units ready to lease. AH will also consider Landlords who can bundle several units in proposed clusters within the UCN boundaries.  Landlords who can provide residential units through existing housing or repurposing of other existing buildings located in the UCN Boundaries, and are qualified and interested in receiving HomeFlex for their rental units, may submit an application at any time. If an application is approved and provided funding through HomeFlex, then AH will execute a Commitment Letter for an initial term of anywhere from five (5) to Twenty (20) years with options for possible extensions. If Atlanta Housing provides capital assistance for rehabilitation work at the property, Atlanta Housing will require a restrictive covenant on the property for a term of 30-40 years. AH also anticipates notifying Landlords within 30 days of AH’s receipt if application if is not awarded HomeFlex with specific rationale for why award was not made. AH reserves the right to cancel or discontinue its application process for HomeFlex for existing housing units within the UCN Boundary at any time throughout the duration of this NOFA if determined to be in the best interest of AH to do so.

Documentation:  Notice of Funding Availability (NOFA)

 

Documentation:  Ethics Excerpted from AMS Admin Manual

How To Submit a Proposal with Atlanta Housing

In order to submit a proposal, you must first register as a vendor or supplier at Atlanta Housing Business Management Portal – Supplier Registration. Once registered, go to Atlanta Housing Business Management Portal for submission details. Submit proposal through Atlanta Business Management Portal.

How to Submit an Invoice to Atlanta Housing

In order to successfully submit an invoice, it must include the following information:

  • invoice number,
  • service description,
  • vendor number,
  • date of service,
  • contract number and;
  • any other information required by contract.

Email all invoices to AMShelpdesk@atlantahousing.org.

AH-Owned Residential Communities

The Atlanta Housing has hired property management/development companies to manage the AH-Owned Residential Communities. Included in their responsibilities is managing the procurement and oversight of maintenance and capital improvement contractors who provide these services for the communities. To get more information on becoming a vendor for these types of services, please contact each management company.

Columbia Residential Communities

Scott Wilson
Portfolio Service Manager
404-874-5000

1718 Peachtree Street NW
Suite 684, South Tower
Atlanta, GA 30309

CommunityAddress
Cosby Spear Highrise355 North Ave. NE Atlanta, GA 30308-2521
East Lake Highrise380 East Lake Blvd. SE Atlanta, GA 30317-3154
Hightower Manor Highrise2610 ML King Dr. SW Atlanta, GA 30311-1642

The Integral Group Communities

Channing Henderson
Director of Asset Preservation & Enhancement
404-223-0588

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Cheshire Bridge Road Highrise2170 Cheshire Bridge Rd. NE Atlanta, GA 30324-5705
Georgia Avenue Highrise174 Georgia Ave. SE, Atlanta, GA 30312-3030
Marian Road Highrise760 Sidney Marcus Blvd., NE Atlanta, GA 30324-3156
Martin Street Plaza600 Martin St. SE Atlanta, GA 30312-2921
Westminster1422 Piedmont Ave.NE Atlanta, GA 30309-2776

The Michael's Organization Communities

Gary Eckrote, Director of Facilities
856-596-0500

Joe Winkler, Facilities Manager
404-942-6035

191 Peachtree Street NE
Suite 4100
Atlanta, GA 30303

CommunityAddress
Barge Road Highrise2440 Barge Rd. SW Atlanta, GA 30331-5251
Marietta Road Highrise2295 Marietta Rd.NW Atlanta, GA 30318-1900
Peachtree Road Highrise2240 Peachtree Rd. NW Atlanta, GA 30309-1124